Need Just A Little Help?

Sometimes your event or budget doesn’t necessitate a full production. Below are some resources to help you nail smaller DIY projects…

F&B Budget Savers

  • At standing events/receptions, most guests consume 2 drinks in their first hour and 1 drink per hour thereafter.

  • Need to cut bar costs? Bottled beer drains your budget more than most other beverages.

(more budget savers coming soon)

A Better Guest Experience

  • Ask yourself: what would I need if I were attending this event? It may seem like a simple question but pausing to ask this question will open you up to things you didn’t think about, from parking maps to welcome beverages and late-night snacks.

  • Standing events or those with no formal meal should still have seating for 70% of attendees. This can scale up or down depending on things like attendee age, event duration, or presentations/speeches.

  • Restroom accessibility is at the top of the list for what guests remember, regardless of the event type.

  • Water stations & batched cocktails cut down on bar lines. Limit signature cocktails to 4 maximum, to prevent decision fatigue for your guests.

  • Reception music should be quiet enough where guests can speak at a normal volume.

How to Hire Vendors

  • Know who you want and ready to reach out to them? Don’t forget to share these crucial details:

    • Event Date

    • Start and end time

    • Headcount

    • Location

    • Format (e.g. seated dinner, standing reception, casual party with partial seating)

    • Your vision and specific desires

  • Don’t know where to start? We created a Vendor Sourcing “How To”! If you’ve never booked a vendor before, you may be wondering where to start. In this guide we’ll break it down into these 3 approachable steps:

    • Initial Inquiries & Budgeting

    • Solidifying Vendor Details

    • Confirmations

Happy, Healthy Vendor Relationships

  • Respect their expertise. You hired them for a reason!

  • Use thorough but concise communication. Most vendors love bullet points.

  • Tip in cash, where applicable. This helps them cut down on credit card fees, which can be really taxing (no pun) for small businesses.

  • Leave a review on the site of their choice.

Decor

  • Simplicity can be a good thing. Don’t be afraid to use less decor than you planned.

  • Place bigger decorations, first. Then fill in empty spaces with smaller pieces.

  • When in doubt, decor is better in clusters of 3.

  • Entrance decor, and decor above eye level, will create the most impact.

  • Adding patterns/textures is a great way to create vibrance without chaos.

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